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City Council Meeting Recap for July 24, 2018

Post Date:08/02/2018 9:56 AM

On Tuesday, July 24, the Millbrae City Council hosted its second meeting of the month.

Following the Pledge of Allegiance, Vice Mayor Wayne Lee recognized commission and committee members who have reached 5-year milestones in their service to the City of Millbrae. During the ceremony, Vice Mayor Lee honored Daniel F. Quigg for his more than 35 years of service to the City as its treasurer, a member of the City Council, and three terms as our mayor. He currently serves on the Parks and Recreation Commission. Donna Eghbal was honored for her 30 years of service to the City. This year marks her 11th year serving on the Community Enhancement Advisory Committee.

In addition, Vice Mayor Lee also honored Eunice Danli, Aline Lee, Kathleen Kimura, Akiko Soda, Jean Joh, and Marlene McBride for their service to the City. Eunice and Aline have each served for 10 years on the Millbrae Sister Cities Commission. Kathleen and Akiko have served on the Sister Cities Commission for five years each. Jean has served as a Millbrae Planning Commissioner for five years. Marlene has served on the Millbrae Senior Advisory Committee for five years.

By a 5-0 vote, the City Council unanimously approved the following consent items:

  • Item 7 - Reject by motion the single bid received for the 2018 Pavement Maintenance Project;
  • Item 8 - Reject by motion the single bid received for the Fire Station No. 38 Back-up Generator Project;
  • Item 10 - Resolution approving an inter-governmental agreement between Millbrae and San Francisco International Airport for a water inter-tie;
  • Item 11 - Update and status report on Comprehensive Classification and Compensation Study;
  • Item 12 - Motion to approve Cultural Arts Advisory Committee Utility Box Pilot Painting Program.

Items 5, 6 and 9 were pulled from consent for further discussion.

For items 5 and 6, Mayor Papan requested that a more detailed summary of the costs and performed services be provided so that community members can choose to read through those before reading through the entire reports. The full reports were provided to the City Council and community. Item 5 - Resolution accepting the 2017 Americans with Disabilities Act Interior Improvement Project as complete and filing notice of completion – was approved unanimously. Item 6 - Resolution ratifying contract change order No. 2 to the agreement with Kerex Engineering, Inc. for a total contract cost of $222,143; accepting the 2017 ADA Exterior Improvement Project as complete; and, authorizing the filing of a notice of completion with the San Mateo County Clerk – was approved unanimously.

For item 9, Mayor Papan requested more clarification of work being performed by contractors and further details on associated costs. Item 9 - Adopt resolution authorizing the interim city manager or his designee to execute professional service agreements with five (5) engineering firms for on-call construction management and inspection services not to exceed aggregate amount for all five (5) contracts of $1,000,000 for each fiscal year for a base term of three (3) consecutive fiscal years for a total of aggregate amount not to exceed $3,000,000 during the three year base term, and an option exercise two (2) one-year options to extend the term of the contracts with not to exceed amounts of $1,000,000 per option year – was approved unanimously.

Tom Madalena, acting community development director, gave a presentation on the current short-term residential rental ordinance being proposed for adoption. It’s estimated that 200 short-term rental units are in the City of Millbrae, creating safety and livability issues in residential neighborhoods. Enforcement has been hampered because of current access and zoning laws. If approved, this new ordinance will give the City the enforcement mechanisms it needs to address problems with short-term rental units through property access, inspections, and better controls on operators.

The City Council thanks everyone, on all sides of the issue, for their comments and thoughts on the issue. The waiving of the first reading and introduction of the ordinance for item 13 - Ordinance amending Chapters 3.30, 5.100, 10.05 of the Millbrae Municipal Code, and adding Chapter 7.30 to the Millbrae Municipal Code to allow and provide for the regulation of short-term residential rentals and adopting a resolution establishing a fee for a Short-Term Residential Rental Permit – was unanimously approved by the City Council.

The City Council unanimously approved item 14 - for Vice Mayor Lee to attend the League of California Cities Annual Conference and for Council Member Anne Schneider to attend as an alternate.

Andrea Gifford from Group 4 Architecture presented on the status of the rebuilding of the Millbrae Recreation Center. The first round of outreach for the design phase has been completed. 957 people gave their feedback on design values through a series of community engagement opportunities and an online survey.  Group 4 will refer to the selected design values in developing the design options and massing models.

The next online survey will launch August 1. Similar to previous outreach, Group 4 will set up a series of intercepts to get community input, launch an online survey, and host a community workshop on Sept. 18. In the near future, Group 4 will develop floor plan options for community feedback, in addition to design options.

The new Millbrae Recreation Center is estimated cost $30 million. Currently, the City has $12 million in confirmed funding to build the Recreation Center. The insurance settlement paid the City $6 million, which covered the former community center in “as was” condition, and was the maximum amount at which the City could insure the 50-year-old building. The City could not insure the building for more than it was valued at. In addition, $6 million in developer contributions will go towards the project. If approved, the sale of Schultz Park could raise $6 million.

Under consideration is the proposal of a bond that could raise $12 million for the building of the Millbrae Recreation Center. Last month, the City contracted with Lew Edwards Group to conduct a community survey. Many voters felt that the City is headed in the right direction with the project. 70% of those polled said they would vote yes on a $12 million bond to support the building of a modern recreation center.

The waiving of the first reading and introduction of the ordinance for item 15 - consider adopting a resolution determining public interest and necessity demands the restoration of Millbrae Recreation Center and introduction of an ordinance ordering the submission of a proposition of incurring bonded debt to the qualified voters of the City of Millbrae at the General Municipal Election to be held on November 6, 2018, for the purpose of financing the restoration of the Millbrae Recreation Center – was unanimously approved by the City Council.

The entire City Council meeting can be viewed online at The meeting agenda and staff reports can be view at

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